Privacy Policy
Last updated: February 2026
ArtPulse (“we”, “us”, or “our”) operates an online art events guide that publishes information about exhibitions, fairs, open calls, and related cultural activities. This Privacy Policy explains how we collect, use, store, and share personal information in compliance with South Africa’s Protection of Personal Information Act, 4 of 2013 (POPIA), and, where applicable, other international data protection principles.
This policy applies to:
- Visitors and users of the ArtPulse website
- Individuals and organisations submitting events, listings, images, or related content for publication
By using the ArtPulse website or submitting content, you agree to the practices described in this Privacy Policy.
1. Information We Collect
1.1 Information You Provide Voluntarily
We may collect personal information when you:
- Submit an event, exhibition, or open call
- Complete a contact or submission form
- Communicate with us via email or the website
This information may include:
- Name and surname
- Organisation, gallery, or institution name
- Email address and contact details
- Event details (dates, venue, region, descriptions)
- Images, artwork visuals, promotional materials, and captions
- Social media links or external website links
1.2 Automatically Collected Information
When you browse the website, we may automatically collect limited technical information such as:
- IP address
- Browser type and device information
- Pages visited and interaction data
This data is collected for security, analytics, and site performance purposes and does not directly identify you.
2. Purpose of Collection
ArtPulse collects and processes personal information for the following purposes:
- To publish and promote art events and cultural activities
- To display submitted content accurately on the website
- To communicate with submitters regarding their listings
- To manage, curate, and improve the quality of the platform
- To comply with legal and regulatory obligations
We only collect information that is relevant, adequate, and necessary for these purposes.
3. Use and Publication of Submitted Content
3.1 Event Information
By submitting an event or listing to ArtPulse, you acknowledge and consent to:
- The public display of submitted event details on the website
- The editing of text for clarity, length, grammar, or formatting, without altering the factual meaning
- The categorisation of your event by region, type, or status
3.2 Images and Visual Material
If you upload or submit images (including artworks, installation views, posters, or promotional graphics), you confirm that:
- You own the rights to the images, or have permission from the rights holder to use and publish them
- The images may be displayed publicly on the ArtPulse website
- The images may be resized, compressed, or reformatted for web display, without altering the core content
ArtPulse does not claim ownership of submitted images. All intellectual property remains with the original rights holder.
3.3 Promotional Use
Unless explicitly stated otherwise in writing, you grant ArtPulse a non-exclusive, royalty-free licence to:
- Use submitted images and event information to promote the event on the ArtPulse website
- Feature the event across ArtPulse-owned digital channels, including but not limited to Instagram, Pinterest, newsletters, and other social media or promotional platforms
- Reference the event in curated listings, editorial-style features, or highlights related to the platform
Where possible, ArtPulse will credit the artist, organiser, gallery, or institution as provided in the submission.
ArtPulse will not sell submitted images or content to third parties.
4. Lawful Basis for Processing (POPIA)
In accordance with POPIA, we process personal information on the following lawful bases:
- Consent – when you voluntarily submit information or content
- Legitimate interest – to operate and promote an art events guide
- Contractual necessity – where applicable to publication agreements or platform usage
You may withdraw consent at any time, subject to legal and operational limitations.
5. Sharing of Information
We do not sell or trade personal information.
Information may be shared only:
- With service providers that support website hosting, analytics, or security (under confidentiality obligations)
- Where required by law, regulation, or lawful request by authorities
All reasonable measures are taken to ensure third parties process information securely and lawfully.
6. Data Storage and Security
ArtPulse takes appropriate technical and organisational measures to protect personal information against:
- Loss
- Unauthorised access
- Misuse or disclosure
Information is stored only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law.
7. Your Rights
Under POPIA, you have the right to:
- Request access to your personal information
- Request correction or deletion of inaccurate or outdated information
- Object to the processing of your personal information on reasonable grounds
- Withdraw consent for publication of your content (subject to editorial and archival limitations)
Requests can be made by contacting us using the details below.
8. Removal or Amendment of Content
If you wish to:
- Update event details
- Replace images
- Request removal of a listing
Please contact ArtPulse with sufficient information to identify the content. We will respond within a reasonable timeframe.
Note that historical or editorial references may be retained for archival purposes where appropriate.
9. Cookies and Analytics
ArtPulse may use cookies or similar technologies to:
- Improve website functionality
- Analyse traffic and user interaction
You may disable cookies through your browser settings, although this may affect site performance.
10. Children’s Information
ArtPulse is not directed at children under the age of 18. We do not knowingly collect personal information from minors.
11. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date.
Continued use of the website after changes constitutes acceptance of the revised policy.
12. Contact Information
If you have questions, concerns, or requests relating to this Privacy Policy or the handling of personal information, please contact:
ArtPulse
Email: info@artpulse.co.za
By using the ArtPulse website or submitting content, you acknowledge that you have read and understood this Privacy Policy.